1. Ensure that you have an emergency plan and an emergency fund for any downtimes
When a system goes offline unplanned (also known as a downtime), it has huge financial and operational consequences. The costs can quickly rise to tens of thousands and even hundreds of thousands of euros, depending on the duration of the downtime and the size of the data centre. That’s why it is important to draw up a clear emergency plan. This is where you record how your company will recover as quickly as possible from a cyber attack or equipment breakdown. Then determine the cost price (see Article 3) and reserve the money. In this way, your company will not face unexpected financial problems.
2. Establish regulations applicable inside the data centre
It is important to establish a clear code of conduct for the employees working within the data centre. This keeps the data centre in optimum condition and prevents many problems. These regulations include what is and what is not allowed in the data centre. This is important to prevent dust and other harmful particles from entering the ventilation system and to keep liquids away from the servers.
3. Train your employees and evaluate regularly
Just setting up a clear code of conduct is not enough. It is also important to regularly discuss this code with your employees and to test whether your employees are aware of how they are required to act. and to test whether your employees are aware of how they are required to act. This prevents accidents and guarantees the safety of both employees and data.
4. Have the data centre cleaned by professionals
The equipment in a data centre is very sensitive. That means that a small speck of dust, a drop of saliva or a small impact is enough to cause equipment breakdown. It’s the reason why having the equipment cleaned by professionals is important as a means of reducing the risk of accidents. What’s more, you can be sure that everything is really clean and that no harmful particles are left behind.
Are you wondering how to look after the digital heart of your organisation? use our Risk Management Audit which has been especially developed for this purpose.